Booking your Swim School

If you are interested in offering this highly sort after additional service to your customers at no extra cost please contact us. We can tailor build packages and prices to your exact specification to ensure all your customers are happy. We are capable of working anywhere in England and have a large number of swim schools who decide to have repeat photo shoots year on year.

Our work flow process can customised depending on if your company owns the pool in which your swimming lessons take place or rents time slots from a third party. Basic details of our work flow can be found below:

We are pleased to provide two separate capturing methods for swim schools and two different purchasing options. These allow each school to select the best method based on their own time table and availability of space and time.

Capturing in Lesson Time – Our most popular option. Our most popular method of capturing your swimmers is to operate a ‘capture-all’ process during lesson time. This requires the parent to make no appointment beforehand and everyone who is present in each lesson will be captured during lesson time. Our photographers can work extremely quickly, typically covering underwater and above water shots of a class of 8 children in less than 10 minutes. This allows the instructor a large section of time to conduct the class as usual.

Appointment based Capturing – We also offer appointment based capturing which is typically organised on a specific ‘event’ day(s) organised by the swim school. Parents are then encouraged to book an appointment in the weeks leading up to the photographers visit separated in 15 minute slots. A small non-refundable deposit is requested to secure a booking slot at the time of booking. A minimum amount of bookings are required in order to secure the photographic day to ensure all costs are covered. We offer the chance of the photo shoot conducted on a blue underwater background rig when choosing this option.

Editing, Retouching & Colour Correction – After every shoot all images are passed to our expertly trained team of digital artists who colour correct and retouch every image by hand to ensure the quality of each and every image is as close to perfection as possible. All images are then either organised for the on-site printing day(s) or organised and printed into proof sheets and dispatched back to the swim school for distribution to the parents. This process typically takes approximately one week. We always book all swim schools who have chosen to opt for the on-site printing and purchasing method in two consecutive weeks. The first week is for capturing and the following week for on-site printing and selling.

On-site Printing & Purchasing – Our most popular option. The following week after capturing the images our team will arrive back to the swim school to setup our viewing, purchasing and printing stations. We can deploy up to five stations to keep customer waiting times to an absolute minimum. Each station in managed by one of our friendly and helpful staff members who help to guide each customer into choosing a suitable print package for their needs. Payment is taken at the time of ordering via cash, debit or credit card and print packages are printed in seconds and are ready for each customer to take away within seconds. We also produce all digital orders on USB sticks on site and are ready to take away the same day.

Proof Pack Purchasing System – For swimming pool sites that are rented or space is limited and on-site printing is not possible, we offer a traditional proof pack system for parents to view the images captured. The proof packs are delivered to the swim school the following week after the capturing week and can be distributed to parents by the swim school staff. Parents are then able to select the package they wish at home and return the order form and payment to the school by the specified collection date. The orders are then collected by Pja Photography, processed and orders are returned back to the swim school within approximately 10 working days to be handed out to the parents.

Online Ordering – For any parents who miss the chance to view or purchase their child’s images either from an on-site sales week or from a proof sheet, we have the ability for all parents to view and order their images online. All orders are then dispatched directly to the customers home address completely removing the administration burden from the swim school.

Making it Simple… In the weeks leading up to the shoot we provide you with all the details you require to make your clients aware of the upcoming shoot. This includes a poster pack detailing when we will visit, dates and times. We will also provide information regarding the type of images the client can expect and price lists. In addition, we can also provide a template email with these details. Online viewing and purchasing galleries can be arranged for any customer who cannot attend the on-site printing week. Image quality is dependent upon water clarity. We work closely with each school to ensure water quality is optimal for capturing week.

If you are interested in finding out more information including basic costing and our commission rates please contact us.